We're seeking a seasoned Executive Assistant with a strong background in administrative processes, Standard Operating Procedures, and training. This role entails a diverse range of responsibilities aimed at ensuring the smooth functioning of our office and supporting our team in the Non-Profit sector.

Responsibilities:

• Assist in the management of the c-suites offices when needed, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages, and correspondence, and expediting mail handling.
• Maintain daily work schedules, and acquire documents and information as needed by the executives.
• Update and manage executives’ appointment calendar and Departmental task list.
• Maintain filing system and further develop to make more efficient.
• Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.
• Assist with meeting preparation and implementation, including drafting, copying, and distributing meeting agendas, presentation materials, correspondence and minutes.
• Assist with making course, event, and travel arrangements.
• Maintain tickler files for corporate timetables, and provide back-up for the executive suite and for outgoing mail processing as needed
• Other duties as assigned

Qualifications:

• Proven track record as an administrative assistant or in office administration
• Proficient in office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Exceptional time management and prioritization skills
• Strong attention to detail and adept at problem-solving
• Robust organizational abilities with a talent for multitasking
• Bachelor's degree; additional certifications as an Administrative Assistant or Secretary are advantageous
• Proficiency in MS Office suite (particularly MS Excel and MS PowerPoint)
• Outstanding written and verbal communication prowess

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